Title: Payroll/Benefits and Accounting Specialist

Reports to: Controller and Director of Human Resources

Supervises: None

FLSA Status: Hourly, Non-Exempt

Located in Montecito, Birnam Wood Golf Club is a private, full-service golf club with premier dining, golf, tennis, fitness and social programs. The membership is a diverse, accomplished community of homeowners, local residents, and those that live in metropolitan hubs around the country. Guest cottages complete the facilities available for member enjoyment.

Position Summary

Supports the Accounting and Human Resources Departments with the following functions: payroll and benefits administration, processing accounts payable, accounts receivable and other duties as assigned. Help with special projects as assigned from time-to-time alongside daily, weekly, monthly and quarterly tasks.

Position Responsibilities

• Semi-monthly payroll processing, utilizing Paycom system, in conjunction with benefits administration.

• Accounts Payable duties: Receive, track and post invoices weekly, work closely with departmental managers to coordinate accurate coding and posting of invoices, timely processing and mailing of vendor checks and reconciliation of vendor statements. Prepare and reconcile reciprocal charges and post payment into the accounts payable system. Annual preparation of the 1099 reports as directed by the Controller.

• Accounts Receivable duties: reference/post and track member payments; Prepare and/or oversee preparation of member monthly bills; Interact with members regarding monthly statements to resolve any billing issues.

• Scan checks for member payments and miscellaneous deposits for bank deposit. Process monthly EFT/ACH draft for the members on auto draft on or about the 12th of each month.

• Collect on past due member balances, correspondence and follow-up with members to verify payment and/or payment plan.

• Open and distribute all accounting mail which includes departmental invoices and member payments.

• Daily tracking of credit card receipt coding for executives who have business credit cards. Monthly preparation of credit card transaction reporting for Controller and follow up with executives for missing receipts.

• Help Directors and Managers set up new vendors, credit application filing with vendors, W-9 and insurance requirement correspondence, tracking and set up in the accounting system.

• Daily ticket/chit audit for Food & Beverage department to include follow-up with supervisors/managers to correct errors for member billing. Communication with all departments on errors with ticket posting.

• Assist in maintaining formal internal control policies and procedures to fiscally meet company established objectives. Adhere to federal, state, local laws and GAAP principles.

• Assist Controller and Director of Human Resources with special projects and other duties as assigned.

Specific Job Knowledge, Skills and Abilities:

• 3 years of experience in payroll processing/bookkeeping to include accounts payable, accounts receivables, bank reconciliations, general ledger and financials.

• Experience with the Paycom system preferred.

• Experience with club specific or other accounting software is preferred.

• Must be able to work with and understand financial information and data, and basic arithmetic functions.

• Detailed knowledge of GAAP

• Ability to perform under pressure. Multi-task oriented individual.

• Excellent verbal/written communication skills.

• High proficiency in MS Excel, Word and Adobe editor preferred.

• High degree of confidentiality with financial information.

• Demonstrated ability to accomplish goals through teamwork as required.

• Must be detail oriented, able to manage data with a high degree of accuracy.

• Must be effective in listening to, understanding, and clarifying the concerns and issues raised by members, guests and staff members.

Education

• High School Degree/GED required; Bachelor’s degree in Accounting preferred.

• Private club experience is highly desirable.

Physical Demands

• Requires ability to safely lift items up to 25 pounds occasionally.

• Be able to work in a sitting position for long periods of time.

• Be physically able to reach, bend, kneel, stoop and lift above shoulder level.